Productivity Hacks

Quickly & Easily Remove Duplicate Contacts using Scrubly!

Eliminating one more hassle from modern everyday life is Scrubly.com. This innovative online application lets anyone quickly and easily clean up their email address book(s). Use it to get rid of duplicate, junk, and mismatched contacts, plus integrate those containing identical elements.

Scrubly uses cloud computing to accomplish this simple yet so important task, no matter if you use one or all of the following email platforms:

• In MS Outlook you can scrub one or all of your folders, clear out duplicates in all or any PST files, and supports Microsoft Exchange folders (even public contacts). Scrubly is compatible with all Windows Operating Systems from NT through 7. Outlook versions include 2000, 2002 (XP), 2003, 2007 and 2010 (the only non-compatible version is Outlook Express).
• You can easily clean up email contacts in a Mac address book to eliminate formatting mistakes, conflicting data and duplicate contacts. Operating systems supported are both the 10.5 Leopard OSX and newer, and the 10.6 Snow Leopard OSX.
• GMail from google will also tidy up nicely with Scrubly. Fix formatting errors, get rid of any duplicate contacts and straighten out any conflicts. Scrubly works incredibly well to de-clutter the contacts in your Google Apps address book as well.

The secrets to Scrubly’s success are its unique method and powerful algorithm that quickly compare each field of an address book contact. Whether it’s exact duplicates, closely matched contacts, or conflicting data, Scrubly is designed to find and flag the problem contacts for your perusal, prior to deletion.

The “Conflict Resolution Wizard” speeds up the entire process by identifying and eliminating the commonly found error patterns that are the result of syncing various platforms. The Wizard also takes care of mis-matched data across contact fields. Doing this work manually would be a horrible, time-consuming project!

With the above email platforms, Scrubly backs up your contact data before beginning a clean up. This backup is kept on the Scrubly server, so if you need to reload your previous settings it’s easily accomplished; you never lose your information even after a de-cluttering is complete.

In addition to ease of use, a very important consideration is data security, and Scrubly has that well under control. They use a sophisticated combination of complex password requirements, multiple server locations across the country (Seattle, Dallas and DC), server firewalls, and 128-Bit SSL encryption.

Just like the clean up process itself, setting up Scrubly is fast and efficient. The first step is to sign up with a username, your email and a unique password. Next, set up your Scrubly profile by choosing what type(s) of email address book platform you’d like to de-clutter. If you’re a Mac or Outlook user you’ll need to install a small client file. Then you just hit “process” and while you watch, Scrubly resolves conflicts, merges matches and eliminates duplicate contacts. The final step is to “update” and the newly tidied contact list is imported into your email address book(s). It’s that simple!

You should go to http://www.scrubly.com and take this uber-convenient email clean-up tool for a test drive. You won’t have to pay a dime to try it out – Scrubly offers a trial version that will clean up to 250 contacts! Once you’ve tried it – you’ll love it!

As business professionals, Scrubly can be used for your professional contact lists as well! Next we talk about implementing Social Media Policies in the Workplace.